One suite, the right view for each role

Employees

Look after yourself, from your phone

Everything an employee needs is in Home and My workspace, on a laptop or a phone.

• Clock in and out, see your attendance calendar and request corrections with evidence.
• Apply for leave in three steps and see the days charged and the balance after.
• See your shifts and holidays, choose optional holidays and swap shifts with a colleague.
• Read payslips, salary breakup and payments; declare tax savings and upload proofs.
• Claim expenses with receipt photos, request travel and apply for loans.
• Acknowledge policies, read letters, give kudos, answer surveys and ask HR for help.
• Update goals, review yourself, complete learning and apply for internal jobs.

Employee Guide (PDF)

Managers

Decide quickly and keep your team on track

My Team brings direct, indirect and matrix reports into one workspace.

• See who is available, who is away, what is waiting for you and what is coming up.
• Approve, reject or return leave, corrections, remote punches, timesheets, expenses, travel, loans and changes.
• Decide low-risk requests in bulk, each checked separately, and delegate while you are away.
• Plan rosters, see the team calendar with low-coverage days flagged, and read team insights.
• Set goals, hold check-ins, assess, plan merit increases, raise hiring requests and give feedback.

Manager Guide (PDF)

HR teams

Run people operations with fewer chases

HR administrators work across companies in their scope; HR operators do the same work for one company.

• Employee records, dated changes, letters, policies, contractors and exits.
• Requisitions, pipeline, interviews, offers and onboarding cases with verification.
• Attendance policies, devices and geofences, rosters, holidays, leave and the hand-over to payroll.
• Review cycles and calibration, learning and certificates, workforce plans, communications, surveys, recognition and the HR service desk.

• HR Guide: People and Employee Lifecycle
• HR Guide: Hiring and Onboarding
• HR Guide: Time, Attendance and Leave
• HR Guide: Performance, Learning and Engagement

Payroll

Prepare payroll you can explain line by line

Payroll makers prepare; a checker approves. HR4ON keeps the two apart.

• Salary components, formulas, structures, bands, revisions and merit cycles.
• Runs with readiness checks, population control, calculation traces and variance explanations.
• Payslips, arrears, corrections, off-cycle and reversal runs, and final settlements.
• PF, ESI, professional tax, labour welfare fund and income tax rule packs, proofs and filings.

Payroll Guide (PDF)

Finance

Approve, pay and reconcile with evidence

Finance checks payroll, releases payments and keeps the books in line.

• Approve payroll runs, inputs and corrections after four explicit checks.
• Batch liabilities, approve and release bank files, and reconcile the bank’s responses.
• Validate and post journals with effective-dated GL mappings, and close periods.
• Settle expense claims and advances, disburse loans and record statutory payments.

Finance Guide (PDF)

Leadership

See the organisation at a glance

Leaders get the numbers that matter, with definitions, and the decisions waiting for them.

• Headcount, joiners, leavers, attrition, attendance, leave, overtime and expense spend, with a six-month trend.
• Dashboards and a report catalogue limited to what you may read, with small groups hidden.
• Workforce plans, positions and succession for critical roles.
• Auditors get read-only access across modules, and their own views and exports are audited.

Leadership and Analytics Guide (PDF)

IT and administrators

Set up once, govern every day

Platform administrators configure HR4ON and keep it healthy, without seeing salary figures.

• A setup checklist from company details to the first live payroll.
• Users, roles, data scopes, access approvals, emergency access and access reviews.
• Approval workflows, dated settings, imports and integrations.
• Audit trail with integrity checks, security alerts, incidents and operations.

Administrator Guide (PDF)

Asset teams

Know where every laptop is

Asset custodians and IT or admin store staff track equipment through its whole life.

• Receive, tag and label assets; issue them with accessories and get acknowledgement.
• Transfers, returns, repairs, licences and physical audits by scanning.
• Provisioning requests from onboarding and return tasks in exit clearance arrive automatically.
• Depreciation, net book value, loss recovery and disposal with a data-wipe record.

Asset Custodian Guide (PDF)