Exits, clearance and final settlement
A good exit is fair, quick and complete. HR4ON brings notice, clearance, documents, access and the final settlement into one case, so nobody leaves with something unpaid or unreturned.
- Separation, offboarding and full and final settlement
What it solves
The everyday problems this part of HR4ON takes away.
- Resignations sent by e-mail and lost.
- Clearance chased department by department.
- Settlements that miss leave encashment, loans or assets.
- Access left open after the last working day.
Key capabilities
Resign from My exit
Employees resign with a requested last day, a message to their manager and handover notes, and can withdraw while it is under review.
Notice and shortfall
Compare required notice with days served, then waive, recover or pay in lieu, with the amount and tax treatment, and send it for approval.
Clearance
Tasks for each department with evidence, disputes, escalation and waivers. A disputed amount is recorded separately; statutory pay is never withheld.
Exit interviews
Record answers that only authorised HR can see, never the manager.
Full and final settlement
Collect inputs from payroll, leave, attendance, statutory, expenses and loans: salary to the last day, leave encashment, notice pay, recoveries and tax.
Maker-checker settlement
The payroll maker prepares, a checker approves, the settlement goes to payroll and finance records the payment. Disputed items do not block the undisputed amount.
Access closure
Set when sign-in closes and what former-employee access remains, for example documents only until a date.
Exit documents
Relieving and experience letters are generated as drafts from your templates.
See it in HR4ON
Real screens from the HR4ON demo company. Select a screen to enlarge it.
How it works
Start the exit
The employee resigns, or HR or a manager initiates the exit with its type.
Agree the dates
Review notice, decide any shortfall and get the dates approved.
Clear
Departments complete clearance tasks, including asset returns.
Settle
Payroll collects inputs and prepares the settlement; it is approved and paid.
Close
Close access, issue documents, record the exit interview and close the case.
Who uses it
Questions
Can a dispute hold up the whole settlement?
No. Disputed items are recorded separately and do not block the undisputed amount. Statutory entitlements are never withheld.
Does the manager see exit interview answers?
No. Answers are seen only by authorised HR.
What if an input arrives after the settlement?
Check Late Inputs creates a linked supplemental off-cycle run, so the original settlement stays as it was.
Read the guides
Step-by-step user guides with screenshots, free to download.
See HR4ON with your own processes in mind
Tell us how many people you employ and what matters most. We will walk you through HR4ON on a laptop and a phone.