Payroll with maker-checker approval
Payroll is the promise you keep every month. HR4ON checks the inputs before you calculate, explains every change, and makes sure the person who prepared the run is never the person who approves it.
- Salary structures and compensation
- Payroll processing and payslips
- Employee benefits
What it solves
The everyday problems this part of HR4ON takes away.
- Runs calculated on incomplete attendance, leave or salary data.
- Large changes in net pay that nobody can explain.
- One person preparing and approving the same payroll.
- Corrections made by editing last month’s figures.
Key capabilities
Readable salary formulas
Components as fixed amounts, percentages, formulas or the balancing remainder of CTC. Formulas use IF, SLAB, LOOKUP and MIN and are checked as you type, for example IF(METRO, 50%, 40%) × BASIC.
Structures and bands
Versioned salary structures tested at a sample CTC and at each grade’s band edges. Proposals outside the band are flagged or blocked.
Revisions and merit cycles
Individual revisions, bulk increments and merit worksheets with a budget and a merit matrix. Backdated revisions create arrears and never rewrite a finalised payroll.
Readiness before you calculate
Locking inputs takes a snapshot of attendance, leave, salary, benefits, expenses and loans. Blockers, payment issues and warnings are listed with an owner.
A trace for every line
Each payslip line shows the unrounded amount, the rounding and the formula version. Every source record is paid once, never twice.
Variance you must explain
Net pay changes above your threshold (5, 10 or 25%) are listed with the reason derived from the source data. Unexplained variances block submission.
Four-eyes approval
The checker ticks four checks before Approve is enabled. Whoever calculated or submitted the run can never approve it, and any later change to the inputs cancels the approval.
Payslips on the phone
Payslips are released on finalisation. Employees see net pay, earnings, deductions and year to date in My payslips, and download or share a PDF.
Arrears, off-cycle and reversals
Regular, off-cycle, correction, final settlement and reversal runs. A corrected payslip is linked to the original, which is kept.
See it in HR4ON
Real screens from the HR4ON demo company. Select a screen to enlarge it.
How it works
Create the run
Choose the pay group, period, run type and pay date. Only one regular run can be open per group and period.
Lock inputs and check readiness
HR4ON snapshots the population and approved inputs, and lists blockers and warnings with their owners.
Calculate and review
Calculate in the background, then review results, exceptions, payment holds and variances.
Submit for approval
The maker explains variances and submits. The checker reviews totals and the locked calculation.
Approve and finalise
The checker ticks the four checks and approves. Finalising posts results, creates payslips and payment liabilities for finance.
Who uses it
- PayrollMaintain structures, run payroll, explain variances, release payslips and process arrears.
- FinanceAct as the payroll checker: approve or return runs, inputs and corrections.
- ManagersPlan merit increases for their team within the budget.
- EmployeesSee payslips, salary breakup, payments and year-to-date figures on their phone.
Questions
Can an administrator approve a payroll run they prepared?
No. Whoever calculated or submitted a run can never approve it, whatever their role.
What happens if leave changes after payroll is approved?
A scheduled check marks the run as having stale inputs, and a change after approval cancels the approval, so the run is reviewed again.
How are mistakes in a finalised payroll fixed?
With arrears, a correction run or a linked reversal run. The original payslip is kept and the corrected one is linked to it.
Does finalising payroll pay the employees?
No. Finalising creates payment liabilities. Finance pays them in Payments and accounting, with its own approval.
Are benefits included?
Yes. Benefit plans, enrolment windows, dependants and allowance claims are handled in Benefits, and accepted elections reach payroll as contributions and employer costs.
Read the guides
Step-by-step user guides with screenshots, free to download.
See HR4ON with your own processes in mind
Tell us how many people you employ and what matters most. We will walk you through HR4ON on a laptop and a phone.