Platform, access and administration
Set HR4ON up the way your organisation works, and prove it is being used correctly. Access, approvals, settings and history are all under your control, with nothing decided automatically behind your back.
- Users, roles, permissions and access scope
- Policies, approvals and workflow automation
- Integrations, imports and data migration
- Audit, privacy, security and system operations
What it solves
The everyday problems this part of HR4ON takes away.
- Everyone with HR access seeing every company’s data.
- Approval routes hard-coded or kept in people’s heads.
- Audit logs that could be quietly edited.
- Go-live delayed by a long list of unknown set-up tasks.
Key capabilities
Roles and data scope
Built-in roles from Employee to Platform administrator, plus your own. Scope access to self, own team, an organisation unit, one company or all companies.
Access you can review
Sensitive roles need an access approver. Time-limited and emergency access, effective access across roles, and periodic access reviews.
Approval workflows
Chains by request type and company: reporting manager, skip-level, department head, role or named person, with amount conditions, due times, reminders and escalation.
Simulate before publishing
Test a scenario to see who would approve. Publishing a workflow needs approval, and requests in flight keep the version they started with.
Dated settings
Every setting is versioned by date at platform, company or branch level, and Which Value Applies shows the value for anyone on any date.
Tamper-evident audit
Every change and sensitive read, with who, when, from where and why. Records are sealed into SHA-256 blocks chained together, and Verify Now finds any edit.
Privacy and retention
Requests to see, correct or erase personal data, consents and a data inventory. Retention runs are previewed and approved, and legal holds stop removal.
Imports and integrations
Import templates for organisation, masters, holidays, shifts, employees and more. A connector catalogue with signed webhooks, delivery retries and read-only access for other systems.
Experience Studio
Occasion themes, home cards and celebrations such as birthdays, work anniversaries and new joiners, with audience, schedule and a contrast check.
Setup checklist
From first set-up to the first live payroll: company, people structure, time, pay, people data and go-live, checked against live data.
See it in HR4ON
Real screens from the HR4ON demo company. Select a screen to enlarge it.
How it works
Follow the checklist
Work through the set-up phases; readiness checks find what is missing.
Invite people
Invite users with a one-time code, give them roles and scopes, and have sensitive grants approved.
Shape approvals
Adjust the built-in approval chains, simulate them and publish.
Load data
Use import templates with all-or-nothing or partial modes and error files.
Keep watch
Review access, audit, security alerts and operations from the governance screens.
Who uses it
- IT and administratorsSet up companies, users, roles, workflows, settings, integrations and governance.
- HR teamsHandle privacy requests, approval rerouting and settings for their area.
- LeadershipAuditors get read-only access across modules, with their own views audited.
Questions
Does HR4ON ever approve a request automatically?
No. Overdue requests get reminders and escalate to more approvers, but a person always decides.
Is two-step verification available?
Yes. Users can turn on two-step verification with an authenticator app, and you can withhold sensitive permissions from anyone who has not.
Can we bring our existing data?
Yes. Import templates cover organisation units, masters, holiday calendars, shifts, employees and more, with error files for anything rejected.
Can we customise how HR4ON looks for festivals?
Yes. Experience Studio schedules occasion themes, home cards and celebrations for everyone or selected groups.
Read the guides
Step-by-step user guides with screenshots, free to download.
See HR4ON with your own processes in mind
Tell us how many people you employ and what matters most. We will walk you through HR4ON on a laptop and a phone.